Quest Prep | Sense & Flow Events

Lines & Veils — Over 18s

For adult players only (18+) — if you're booking or attending a children's party, this isn't the form you need; please see the Young Adventurers' Party Sheet instead. Every adult player fills this out before their session, whatever the event. Lines are things we will never include in your story — hard no's. Veils are things that can exist in the world but we'll "fade to black" rather than describe in detail. There's no wrong answer here — this just helps your Games Master build a story everyone will enjoy. You can read more about Lines and Veils on our FAQ page.

Don't fill this out if you're human:

Your name *

Best contact email or phone *

Booking reference / event date *

Lines — please never include these Anything else that's a hard no for you?

Veils — okay to exist in the story, but fade to black / keep off-screen Anything else you'd like softened rather than removed entirely?

Anything else your Games Master should know to keep the session safe and fun for you?

I understand these preferences will be shared with our Games Master to help tailor the adventure. *

How we use this information

Sense & Flow Events uses these answers to plan and deliver an experience that respects your preferences. Only the relevant event team should access the full responses; we may share the minimum necessary food requirements with the contracted caterer. We do not use these answers for marketing. Form responses are processed through our website forms service. We keep responses for up to 12 months after the event and then delete them, unless a different retention obligation applies. To request access, correction, deletion or withdrawal of consent, contact suzy@senseandflow.co.uk.

Young Adventurers' Party Sheet — Under 18s

For children's birthday parties and events (under 18s). Complete this so your Games Master can prepare the quest, gather the terrain, and make sure every young adventurer has a brilliant time.

Don't fill this out if you're human:

1. The Basics Quest date & time * Hero of the day (birthday person / guest of honour) * Party size (max 7 adventurers) * Party level (ages of the group) * Quest Giver / Guardian (parent/guardian name) * Best contact (phone or email) *

2. The Adventure Will your group be dressing for the occasion?

Yes — we're preparing our finest gear No — casual adventuring mode

Lowest level of D&D experience within the group

First Quest (never played) Novice Seasoned Veteran

Campaign wishes — any theme, setting, or type of story you'd love included?

3. The Practical Stuff Allergies & intolerances (please list names + allergy) Party bags (£5 per person — dice, D&D badge, and a custom mini per adventurer)

Yes please No thanks

If yes, how many? Themed cake (£75, serves 8 adventurers)

Yes please No thanks

Anything else we should know to help the day run smoothly?

4. Safety & Comfort Is there any theme, content, or topic you would not like included in the story? (e.g. spiders, the dark, scary monsters, real-world events, anything that might be upsetting)

How we use this information

Sense & Flow Events uses this information only to plan and deliver the children's event safely and comfortably. The relevant event team reviews responses, and only necessary food requirements may be shared with the contracted caterer. We do not use these answers for marketing. Our website forms service processes submissions. We retain responses for up to 12 months after the event and then delete them, unless a different retention obligation applies. To ask about access, deletion, correction or consent withdrawal, contact suzy@senseandflow.co.uk.

Parental Responsibility & Consent to Capture the Quest

During our young adventurers' D&D quests we may take a few photos and a short video to share the magic of the adventure. As our players are under 18, we need a parent or guardian's confirmation and consent before anything is captured or shared.

Don't fill this out if you're human:

Child's / children's name(s) * Parent / legal guardian's name * Best contact (phone or email) * Emergency contact number for the day of the event * I confirm that I am the parent or legal guardian of the child/children named above, and I hold parental responsibility for them for the duration of this event. *

Photo & video consent May we take photos during the session?

Yes No

May we take video during the session?

Yes No

If yes to either above — may we use these on our website or social media to share the magic of the adventure?

Yes No — for our keepsake only N/A — no photos/video

Anything else we should know regarding medical needs, collection arrangements, or parental responsibility on the day? Your full name, typed as a signature * Date *

How we use this information

We use this information to confirm parental consent before running your child's session, and to know whether we may photograph, film, or publicly share images from the event. Only Sense & Flow sees this form. We keep it for 12 months after the event and then delete it. You can withdraw or change your consent, or ask us to delete this form, at any time by emailing suzy@senseandflow.co.uk.

Quest Preparation Forms

Lines & Veils — Over 18s

A little more about your comfort

Young Adventurers' Party Sheet — Under 18s

Every young adventurer deserves a seat at the table